DEPARTMENT OF PROCUREMENT POLICY UNIT (PPU)

The Department is responsible for providing advisory services to the Minister of Finance & Public Enterprises, and Public Entities on public procurement policies and regulating public procurement system.

DIRECTORATES WITHIN PPU:

Legal Support and Compliance

• Provide legal advice on public procurement to the Minister responsible for Finance and public entities.

• Conduct Investigation on public procurement related matters.

• Develop and issue Standard bidding documents, forms and templates.

Professionalization and Capacity Strengthening

• Monitor compliance by public entities to the Public Procurement legislation.

• Produce report on performance of the public procurement system.

Monitoring and Evaluation

• Responsible for conducting training & setting mandatory training standards, setting certification requirements and developing professional development paths.

• Manage and facilitate the use of E-Government Procurement system.

MANDATE

• The monitoring of compliance with this Act, directives, code of procedures and guidelines issued under this Act.

• The reviewing of the procurement system and proposal of mechanism for improving the implementation of government policies by public entities.

• The assessing of the impact of the procurement system on the socio-economic policy objectives of the Government.

• The promotion of the fundamental principles of procurement governing the administration of procurement; and the reviewing of, monitoring and assessing methods of disposal of assets.

THE FUNCTIONS OF THE PROCUREMENT POLICY UNIT INCLUDE AMONG OTHERS:

• To propose thresholds to the Minister relating to public procurement or disposal to be applied by all Public Entities.

• To advise the Minister on policy for introducing e-procurement.

• To prepare guidelines regarding procurement matters.

• To advise public entities on all public procurement policies, principles and practices.

• To monitor, report on the performance of the public procurement systems in Namibia including preparing an annual report to be tabled in the National Assembly.

• To prepare and conduct training programmes and approve training curriculum on public procurement.

• To set mandatory training standards, capacity building and competence levels, certification requirements and professional development paths for procurement practitioners in Namibia.

• To prepare, update and issue directives, instructions, guidance notes an manuals for mandatory use by Public Entities.

• To issue authorised versions of the standardised bidding documents, standard forms of contracts, pre-qualification documents, procedural forms, requests for proposals and other similar documents for mandatory use by every Public Entity.

• To develop and implement procurement performance assessment system.

• To facilitate the use of information and communications technology in procurement.

• To inspect or cause to be inspected any procurement activity to ensure compliance with a procurement award by Public Entity.

• To institute contract audits in the course of the execution of an awarded contract; and performance audit after the completion of the contract in respect of any procurement.

• To set a list of services and supplies in common use by more than one public entity for centralised procurement.

• To design and maintain a roll of suppliers of goods, works and services, including their profiles for the implementation public procurement policies.

• To investigate at its own accord or as instructed by the Minister any matter relating to procurement to establish whether the provisions of this Act have been complied with.